Onsite Badge is self-serve software — not a managed service. You run it on your own equipment, with your own team, at your own pace. No surprises.
Event setup walkthrough — coming soon
Add your event name, date, and expected attendance. The setup wizard recommends the right number of check-in stations based on your guest count and arrival window.
Import a CSV with first name, last name, and company — three columns minimum. Your list can be updated right up until event day. Walk-ins are handled at the desk.
Position your guest fields — name, company, title — on the canvas. Onsite Badge prints these details in black onto your pre-printed card stock on the day.
Send your badge artwork — logos, event branding, colours — to any print shop. They print it on 145gsm card, cut to 190mm × 145mm, ready to load into your printer.
Why pre-printed card stock? Full-colour onsite printing is slow, expensive, and unreliable under pressure. Pre-printing your artwork at a print shop gives you professional results at a fraction of the cost — and your mono laser printer handles only the variable guest details on the day, printing each badge in seconds.
Any standard Windows or Mac laptop. One per check-in station. Runs the Onsite Badge web app in any modern browser.
Any standard office mono laser printer. Brother, HP, Canon, Lexmark — all work. One per check-in station. No specialist hardware required.
190mm × 145mm, 145gsm matt or satin card with your event artwork. Ordered from any print shop before the event. Order 10% more than your expected guest count.
Clear PVC pouches, 95mm × 145mm. Your printed card folds and slots inside. Available from any office supplies or event supplies company.
Standard event lanyards with a clip or hook. Any colour, any supplier. The pouch attaches to the lanyard and the badge hangs cleanly, readable from both sides.
One person per check-in station. No technical experience required. The check-in panel is designed to be learned in under 5 minutes.
Check-in demo — coming soon
Pre-printed card stock goes into your mono laser printer before guests arrive. Do one test print to confirm alignment. Takes two minutes per station.
Your operator types 2-3 letters. The guest list filters instantly. No QR codes. No phone fumbling. No scanning equipment. The guest just says their name.
Select the guest, confirm their details on screen, click print. The badge comes out of the printer in seconds — name, company, and title printed in crisp black on your pre-printed card.
Fold the card vertically, slip into the PVC pouch, attach to the lanyard. Both sides of the badge show the guest's details — it reads correctly whichever way it faces.
Works fully offline. All guest data loads onto each device before the event. The search, check-in, and print flow requires no internet connection. Venue WiFi going down changes nothing. This isn't a backup feature — it's the default.
Click Add Walk-In, enter their details manually, and print their badge. Walk-ins appear separately in your attendance report with a flag so you can track them. Every station handles walk-ins — the load is shared across all operators rather than queuing to one dedicated desk.
Dashboard and reporting — coming soon
A complete attendance record is ready the moment your event ends. Who checked in, at what time, on which station. No-shows listed separately. Walk-ins flagged for review.
The dashboard updates as guests arrive — total checked in, percentage of list, walk-in count, print count. Monitor from anywhere with an internet connection while your team runs the desk.
Export your full attendance report as a CSV. Feed it into your CRM, your association management system, or share it with your client. Your data, in your hands.
Your badge templates, event settings, and guest list format are all saved. Your next event setup takes a fraction of the time once you've done the first one.
30-day free trial. No card required. One complete event, fully supported.
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